American High School Athletic Booster Club Constitution and By-Laws
CONSTITUTION OF AMERICAN HIGH SCHOOL ATHLETIC BOOSTER CLUB
ARTICLE I: NAME
The name of this organization shall be the American High School Athletic Booster Club (Club).
ARTICLE II: PURPOSE AND FUNCTION
The American High Booster Club is dedicated to the enhancement of the athletic experience of American High athletes, their teams and their fans through the promotion of athletics, school spirit and the development of competitive teams, academically successful student-athletes, and a community awareness of their athletic achievements.
ARTICLE III: MEMBERSHIP
Membership shall be open to any person who subscribes to the purpose and function of the American High School Athletic Booster Club. Members do not have to have students currently enrolled at American High School to join.
ARTICLE IV: BOARD OF DIRECTORS
Section I The affairs of the Club shall be managed by a seven (7) member Board of Directors who shall comply with the Constitution and By-Laws of the American High School Athletic Booster Club. The principal or principal designee shall serve as a member of the Board of Directors.
Section II No member of the Board of Directors shall serve more than four (4) consecutive years in the same office, including the fulfillment of an un-expired term of a previous board member.
ARTICLE V: OFFICERS
The officers of the club shall be adult members and shall consist of the President, a Vice-President, Secretary, Treasurer, Membership Chair, Merchandise chair and Principal.
ARTICLE VI: MEETINGS
Section I Meetings will be held the second Tuesday of the months August-June.
Section II Meetings other than the regularly scheduled meetings may be called by the President, with no less than a notice of 24 hours. Notification may be made via telephone, email or text message.
ARTICLE VII: AMENDMENTS
These Articles of the Constitution will be reviewed and revised (if needed) annually by the By-Laws Committee as appointed by the President. The Committee will present their recommendations to the membership at the annual May meeting. Any amendments require a 2/3 affirmative vote by the membership in June.
BY-LAWS OF THE AMERICAN HIGH SCHOOL ATHLETIC BOOSTER CLUB
ARTICLE I: MEMBERSHIP
Section I: Qualifications
A. Membership is open to persons who subscribe to the purpose and function of the American High School Athletic Booster Club.
B. Annual dues, club levels and privileges for membership shall be as follows:
RED: general membership $30
WHITE: general membership, plus 6 general admission tickets to any AHS regular season HOME games $50
BLUE: general membership, plus 12 general admission tickets to any AHS regular season HOME games $75
Section II: Representation
Each adult member is entitled to one vote when personally in attendance at meetings of the Club.
ARTICLE II: BOARD OF DIRECTORS
Section I: Number and Term of Office
The business and operation of the Club shall be managed and controlled by a board of five (5) directors who shall be elected by a plurality (51%) vote of the members at the annual (May) meeting.
Section II: Vacancies
In case of any vacancy on the Board, a successor for the un-expired term shall be appointed by the president. If the President’s position becomes vacant, the Board shall appoint a successor.
Section III: Meetings
Board of Director's meetings shall be held at a time and place called by the President.
Section IV: Quorum
A majority (4) of the directors present at a scheduled meeting shall constitute a quorum.
ARTICLE III: OFFICERS
Section I: Officers
The officers shall be elected at annual (May) meeting. The Board shall elect for the ensuing year, a President, Vice-President, Secretary, Treasurer, Membership Chair and Merchandise Chair. Additional positions will be appointed by the president as deemed necessary.
Section II: Vacancies
In case of a vacancy of any office, The Board of Directors shall fill the vacancy.
Section III: Nominations
Nominations shall occur at the April meeting. Voting will occur at the annual May meeting.
Section IV: Duties
A. The President:
1. Shall preside at all meetings of the Club and of the Board of Directors.
2. Shall personally represent the Club or appoint a delegate as needed.
3. Shall appoint committees and committee chairpersons.
4. Shall effect compliance with the rules, regulations, and policies of the Fremont Unified School District and the American High School Athletic Department.
B: The Vice-President:
1. Shall have such powers and perform such duties as delegated by the President.
2. In the absence or disability of the President, he/she shall perform the duties and exercise the powers on the President.
C: The Secretary:
1. Shall keep all minutes of all Board of Directors and membership meetings.
2. Shall keep such other records as directed by the Board of Directors.
3. Shall sign with the President, or with the Vice-President, all contracts.
4. Shall perform all the duties usually incident to the office of Secretary, subject to the control of the Board of Directors.
D: The Treasurer:
1. Shall keep the financial records of the Club, collect dues, and authorize payment on approval of the Board. All funds are to be kept at American High School.
2. Shall perform all the duties usually incident to the office of the Treasurer, subject to the control of the Board of Directors.
E. The Membership Chair
1. Shall keep all membership records and update all rolls on a monthly basis.
2. Shall keep a database of past and present members for Club use.
3. Shall advise the Club on membership commitments from the 20 sports.
4. Shall organize yearly membership mailings to past, current and potential members.
F. The Merchandise Chair
1. Shall purchase and maintain inventory of merchandise for sale.
2. Shall negotiate pricing and arrange purchasing of merchandise.
3. Shall work with Volunteer Coordinator to make merchandise available for sale.
4. Shall work within the confines of budgeted numbers for purchases.
ARTICLE IV: FINANCE
The funds are to be deposited in a bank approved by the Board of Directors and may be withdrawn on the signature of the American High School Athletic Booster Club Treasurer.
ARTICLE V: FISCAL YEAR
The fiscal year of the Booster Club shall begin July first and end June thirtieth.
ARTICLE VI: BASIC POLICIES OF OPERATION
The following section defines policy for the American High School Athletic Booster Club.
A. The Club shall be non-political and non-sectarian.
B: The name of the organization or the names of the members in their official capacities shall not be used in connection with a commercial concern or with any partisan interests.
C: The organization shall not directly or indirectly participate or intervene in any political campaign on behalf of, or in opposition to, any candidate for public office. Political candidates may pay for advertisements in the Booster Club athletic program.
D: Persons representing the organization shall make no commitments that bind the organization, unless authorized by the Board of Directors.
E: In the event of the dissolution of the Club, its assets shall be distributed to the American High School Athletic Department and in accordance with current Internal Revenue Codes.
F. Motions from the floor. Motions from the floor may be accepted from any member in good standing.
ARTICLE VII: AMENDMENTS
These By-Laws may be amended at the annual May meeting of the membership by a 2/3 affirmative vote of the adult members present and voting.
ARTICLE VIII: PARLIAMENTARY AUTHORITY
Robert's Rules of Order shall be the authority on all questions of procedure not specifically stated in the Constitution and By-Laws.
ARTICLE IX: FINANCES
A: The funds of this association shall be used to further the purpose expressed in Article II of this Constitution. Only the American High School Treasurer, upon the approval of the Board of Directors, shall be authorized to disburse funds.
B: The President of the association shall have the authority to authorize expenditures up to one hundred dollars ($100.00) each month when it is not feasible to call a special meeting of the Board of Directors. A report of expenditures shall be given at the next meeting.
C: This association is organized as a non-profit organization per section 501(c)(3) of the Internal Revenue Code and no member shall have any legal or equitable ownership in any of its funds or property. In the event of the dissolution of this association, any funds or property remaining shall be turned over to American High School.
D: All funds collected by the officers or members of the Board of Directors shall be deposited in an account approved by the Board.
E: The Treasurer of the association shall authorize payment by check of all debts of the association within seven (7) days after receipt or on approval by the Board of Directors.
F: All projects that require financial obligation of the Club as proposed by coaches will be presented to the Board of Directors on the approved forms. This will be done at monthly meetings in order for the Board of Directors to plan their budget. These shall normally be voted on at the May meeting, but may be changed by a vote of the Board. All project requests will be designated as current, 1 year or 3 year expenses/projects.
G: Proposed expenditures cannot exceed approved amounts without a favorable approval of the Board of Directors. Items are to be those approved by the American High School Athletic Booster Club, listed on the itemized request for funds form and submitted to the Athletic Booster Club Board. Unused funds cannot be applied to other items without the approval of the Board of Directors.
H. An annual audit by the State Board of Accounts shall be required. The treasurer will be required to submit a detailed report at the end of each year.
ARTICLE X: AMENDMENTS
A: This Constitution may be amended at any Annual Meeting of the association in May by the affirmative vote of two-thirds (2/3) of the members present, provided that any proposed change shall be presented for discussion and debate no later than the April meeting and that it be listed on the agenda for the Annual Meeting each May.
Presented for approval February 21, 2012.
PRESIDENT _________________________________________________ Date ___________
VICE PRESIDENT _____________________________________________Date ___________
SECRETARY _________________________________________________Date ___________
TREASURER _________________________________________________Date ___________